2020 Social: Because Business is Social » Governance

The making of a Social Organization

Gautam — Mon, 21 Dec 2009 07:11:02 +0000

At 2020 Social one of the things we believe is that we are a our own petri-dish. We experiment with technology and processes to convert ourselves into the kind of organization we think is suitable to be called social.

So not only do we have a blog, a Facebook page, a twitter account, a twitter list showcasing all our tweets – we’ve also now started a wiki to focus on building a repository of social media successes in India – and will invite participation from like minded folks soon.

On the other side of the seriousness spectrum we have started a Fun page where we publicly talk on the lighter side of life at 2020 Social

Internally we are driving online collaboration using three tools, Google Apps for mail, document sharing and calendering - Socialtextfor internal conversations and collaboration on a wiki – and Basecamp for project management.

As social media enthusiasts we have noticed that internally even we need to see a business/behavioral benefit to using a tool – and we understand that more traditional businesses would need to see it more.

One of the way to showcase this is look for external cases where ROI has been calculated – but we believe that using the tools showcases a greater commitment and a better story for any client.

What do you think?

If you’re in the advisory business how many times do you apply your advice on yourself?

(Cross posted from Gautam on Organizations 2.0)

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How to Build a Social Organization

Gautam — Thu, 10 Dec 2009 07:48:46 +0000

This post was collaboratively written on a wiki by Gautam and Abha.

How would 2020 Social engage with organizations to build collaborative, open organizations

At 2020 Social we understand that while business is social – organizations must change internally to be truly authentic and social externally.

We have posted earlier on the changing nature of leadership in the age of social web within organizations, as well as some of the deeper trends driving this reality in organizations.

As the nature of work itself changes from personal productivity to group and team work, organizations need to have better tools to get work done between people.

Knowledge work can often get to be frustrating in most organizations because information is passed around in emails and often a lot of to and fro happens when two or more people try to collaborate on it. The problem gets compounded when people are in other locations

Social Technologies can address the issues that challenges communication and collaboration within organizations. It takes the focus away from information and puts the people in the centre of the conversation. Collaboration and internal networking can help employees use existing relationships to not only reach out to distant experts but also build trust and foster team and group bonding.

Tools to broadcast company related information can be leveraged by the organization.

2020 Social will engage with organizations in three main phases to make them social and collaborative

Diagnose

Diagnose would be the first step in a three step engagement process This would consist of two meta approaches – after the beginning of the engagement:

Interviews with senior stakeholders
Focus Group discussions with other employees

The output of this phase would be

Major areas where collaboration is a challenge
The business impact of non-collaboration
Priorities that need to be addressed
Sign off by top management on metrics to be tracked.

The interviews would also give data on the current level of readiness and maturity of the organization and its employees around the following areas:

a. Technology savviness
b. Readiness to experiment with new systems
c. Current level of work that can be done collaboratively

Based on organizational needs 2020 Social also looks at helping organizations develop social media policies that impact both internal and external social media and networking interactions.

Select

Based on the needs of the organization 2020 Social consultants would test various third party tools and select the one most appropriate tool with the functionalities suitable to the client

These tools would be a SaaS (Software as a Service) tool that an IT department is not required to maintain it on a regular basis. Currently we are in active talks with several such tool providers and in the process of tying up partnership agreements with them.

Engage

2020 Social Consultants would work with the client to train people on the behaviors and the tool. This would be necessary to drive adoption in the organization.

Some Objectives of the Tool related Training would be around

Familiarity with product
Roles of different user groups
Usage of tool in specific scenarios

Objectives of the Behavioral Training could be

Understanding changes how work itself is changing
Articulating current pains and how they impact business outcomes
Understanding that change in the way work will be done
Helping them articulate apprehensions so that they can be addressed either in the training or later

Depending on the understanding and the complexity of the client system these could range from a workshop to a “train the Champions” approach and help desk support for the organization.

Want to know more?

Ask us how we can help you leverage social technologies within the organization.

And you can look at these three scenarios how we can help organizations build organizational culture, create an innovation mindset and facilitate effective team working by leveraging and creating internal communities around a passion and vision.

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Using social technologies to build Organizational Culture

Gautam — Mon, 30 Nov 2009 06:42:45 +0000

BUILDING AN ENGAGED WORKFORCE

The Story Until Now
(scenario 3 from here)

Over the last two decades LMN Corp has grown from a family owned business to a professionally run conglomerate with diverse interests in shipping, mining, IT, telecom and media. Growth has been robust as the diversifications have paid off.

Sumit Bangia, the 50 year old COO of the company, has been an old LMN hand. Over the last few years, Sumit has become increasingly concerned with the increasing turnover of younger workers. Sumit’s trusted HR Head, 35 year old Shalini Taneja, found out from exit interviews that recent recruits felt disconnected from the conglomerate and felt that they didn’t know how they fit into the big picture.

Sumit and Shalini decided that the key to retaining young recruits was to build an open organizational culture where young recruits could connect with each other and older mentors across levels and functions. It was also important that they felt empowered and encouraged to bring their whole self to work.

When Gautam met Sumit he said “I don’t think we need more increments and higher salaries or better designations to motivate our people. We’ve hired some great people over the last few years – if we can just make them connect with each other and discover their strengths and then get out of their way, I am sure they will take us to great heights… my question is how can I help help them to tap their full potential and connect with each other?”

WHAT HAPPENS NEXT?

Gautam tells Sumit “You have the right approach, however before jumping into an initiative like this you have to think through certain aspects”

“What are those?” Sumit asked, intrigued.

“The first thing is you have to understand such an initiative will mean disrupting existing power structures – are you sure you want to do that? Will the rest of the management team support this initiative?”

Sumit pondered on Gautam’s question “Maybe not, but I am prepared to push my way through – as this is what will enable us to break to the next level”

“You can’t push an initiative like this Sumit, it has to be owned by all the leadership.. however what you can influence is by leading the way – and influencing others to follow your lead. Let’s assume over all your objective is to increase the engagement of people with the organization and with each other, would that be right?” asked Gautam

“Yes true” agreed Sumit

“You need to build a community that will congregate around areas of work, levels and other areas of interest”

“You mean like a Facebook for the whole group?” Sumit asked.

“Well, it would look like that, and have rich features to encourage people to connect with each other – however there would be features that would encourage a mix of social and business interaction. What would really help this would be the softer aspects of the initiative”

“Such as…?”

“It would encourage people to connect with others, discover people across organizational silos, understand them beyond their roles as individuals – and trigger overall encouragement. It has been proven that having friends is a sign that people will be more engaged at work.”

“Really…?”

“Of course, people like to work in a place that enables them to bring their whole selves at work”

“How do we know that people won’t just goof off? Keep chatting?”

“You’ve got to give them guidelines, Sumit. We can help you in evolving these guidelines. Many large organizations have such guidelines. However, you have to remember that the ‘how we use it’ will become a process when people realise that they have to work with people, not to do things to them. People like you and your senior team will be instrumental in creating that mindset – which is why we’ll have to collaborate with them extensively to make this a success.”

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Gautam Ghosh Has Joined 2020 Social to Build Our Organizational Collaboration Practice

gaurav — Thu, 22 Oct 2009 04:10:53 +0000

I have a big announcement to make: Gautam Ghosh has joined 2020 Social to build the enterprise side of our Social Business Strategy practice. Gautam will join Dave, Upasana and myself in the core 2020 Social consulting team.

2020 Social is presently working with clients to leverage social technologies to achieve five types of strategic business objectives — increase revenue, decrease cost, design better products and processes, enable stronger relationships and increase productivity.

Instead of focusing on specific tools and technologies, we use a structured methodology to tap into the power of the five underlying value systems embedded in social technologies — user generated content, conversations, collaboration, community and collective intelligence.

Finally, we architect effective solutions in the form of community platforms, social applications, social commerce marketplaces, social CRM programs and enterprise collaboration programs.

Gautam will use his organizational development experience to help our clients think about the organizational culture and governance aspects of using social technologies. Specifically, here are the three questions Gautam will be working on –

1. What are the new challenges face by the customer-facing functions in the organization (sales, marketing, product and customer support) when the boundaries between employees, partners and consumers blur? How do organizations respond to these challenges?

2. What are the new pressures that organizational structures are subjected to when employees freely communicate and collaborate with other employees, customers and partners across departmental, geographical and organizations boundaries? How should organizational structures evolve to handle these pressures?

3. How can organizations use social technologies within the enterprise to simplify communication flows, enable stronger relationships with employees, catalyze innovation and improve employee productivity?

Over the next four weeks, Gautam and I will be co-authoring a series of posts (using, what else, a wiki) to come up with clear and actionable answers to these questions.

Everyone at 2020 Social is delighted that Gautam has joined our team and excited at the possibilities that we will be exploring together. Welcome, Gautam!

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